Posts Tagged ‘process’

Why you should use a workflow chart

You may not realize how many processes you have memorized for your day-to-day routine and there are probably a lot. Those processes typically include a ton of intricate steps, which can make explaining or recreating that process challenging at times. Luckily, workflow charts are here to make it easier.

What are they?

Flowcharts are diagrams that show certain processes and the steps and decisions within that process. Steps and decisions are represented by squares and diamonds, respectively, and are linked by arrows to show the order of the steps. For an example of a flowchart, take a look at this article.

Pros

  • Very straightforward way of conveying a process as the symbols are generally universally understood
  • Once it has been made, the process will often take less time than before
  • Helps users understand how each step impacts an entire process

Cons

  • Can be difficult to create, especially when the processes are more complicated
  • If you don’t have the proper software, this can be a very long process

How to create one

Creating a workflow chart is more straightforward than it may seem. It can be rather simple when done on the computer, thanks to software designed exclusively for that purpose. If you are using computer software to build your flowchart, it is always ideal to outline it first so as to prevent the chart from getting too messy.

Begin by thinking about the starting point of a process and the ending point, and all of the different steps it takes to get there. Some steps will allow for alternative courses of action. In those cases, you should demonstrate the different choices by using multiple arrows. To see what different flowchart icons mean, take a look at this eHow article.

Since workflow charts break everything down step-by-step, they can be extremely helpful when it comes to improving productivity and speeding up everyday processes.

If you’d like more information on how to create a workflow chart, take a look at this article.